Due to the current situation, in which the coronavirus does not let us go to the office, remote working is more fashionable than ever. But do you know how to organize yourself working at home? Have you heard of time and concentration management techniques?
There are many tools that we can use to be more productive, however today we want to talk about one of the most famous. The Pomodoro technique, a time management tool used by millions of people around the world.
The name of this technique comes from the classic kitchen tomato clock, which was used by its creator in the late 1980s, the Italian Francesco Cirillo.
When he was university student, Francesco was looking for a way to do more in less time. Francesco’s central focus has always been to improve productivity and efficiency, finding ways to achieve better results with less time and less effort. He has worked at the forefront of the software industry for over 20 years. In a career spanning startups, multinationals and independent consulting, he has advised thousands of software professionals, developers, managers and teams.
But what do you need to put into practice the Pomodoro technique?
To put this technique into practice, we have two main elements, which are strictly necessary:
- A watch or timer, preferably physical: Any kitchen timer is valid, it does not have to be a “Pomodoro” as such… in almost any neighborhood store you can buy one. Why better a physical one than a digital one? This principle is based on the fact that to activate it you have to make a physical movement different from what you will do (you will have to activate it by hand and it will not be on your computer) in addition to the sound it produces sending an order to the brain that it will enter in a period of work in which distractions will be avoided.
2. A sheet with the tasks to be performed: These tasks are selected before the start of the work day, or the day before, ideally, it should have two columns, the tasks you have to perform and the day it is (see example ).
Now that we have what it takes … Let’s apply the method! Make your first Pomodoro!
To apply this method, we are going to adjust our clock or “Pomodoro” in 25 minutes and position it so that, with a small glance, you see the time you have left. Start with the first task and do not let anything interrupt you, if someone or something interrupts these 25 minutes, this “Pomodoro” will no longer be valid and you will have to start a new one.
You must bear in mind that you can not distract yourself, no mobile phone, television or whatever may distract you …
If you finish the task before the “Pomodoro” is completed, take the remaining time to review it, document it, update the task in the task manager and so on.
When the “Pomodoro” sounds, those 25 minutes will have passed, which means that you must mark an X or a pomodoro in the task, so that later on you will know how long that task has taken.
In addition, you should also take a 5-minute break, in which, you can not do anything related to the previous task, you must rest your brain and completely disconnect from the previous task. Get up, move, go to the bathroom, get a glass of water, plan the weekend, but don’t do anything related to the previous task!
Every 4 “Pomodoros” take a longer break, about 20 to 30 minutes, in which you can take advantage of a coffee, watch the news, go out and stretch your legs.
But it is very important that you do not do anything complex in that time, since that time is the true rest for your brain.
When you finish a task, you have to remove it from the list, but if you have been caught in the middle of a “Pomodoro”, it must also be finished and it must be written down.
Take the remaining time, to review the task thoroughly.
Obviously, we have given an example of a “Pomodoro” of 25 minutes each cycle, although it may be greater or less, depending on the purpose it is going to be given.
In addition to work organization, this technique is also widely used as a concentration technique by students.
There are various apps and websites to use this technique. I recommend you take a look … Maybe there is one that will be great for you!